Most will have the facility to amend the sales invoice template to create a professional-looking invoice using the business branding. You can also send out automatic invoice payment reminders and statements. If you have the customer’s email address, the invoice can be emailed directly from the software. It is much easier to use this function as the information will automatically record in the sales ledger and VAT control accounts. Invoicing software is included in most accounts software packages. The above invoice was issued for Zoho Books. There are several ways to issue a sales invoice. Issuing a sales invoiceĮnsure you always issue your invoices promptly: the sooner they are issued, the sooner you will be paid. The document will include payment terms, details for returns or warranties and breach of contract. Many businesses include a printed copy of their terms and conditions of sale with invoices. Your customer should have a copy of your terms and conditions of sale. You should include your customer’s contact name and a purchase order number if available: this may help quicker payment of the invoice. Include as much information as possible on an invoice, especially if you provide credit terms. You may also like to include contact phone and fax number, email address, website and details on paying for the invoice by BACS or online payments. It is useful if you issue sales invoice manually to keep a record. There are other items that you might want to include on a sales invoice, these include payment terms, due date Sales Invoice TemplateĪ sales day book is a list of all the credit sale invoices. If you have any items which are charged at 0% rate, these must be shown clearly.Each item will need an individual unit price.A tax point date, if this is different from the date of supply.Date of supply for the goods or services.A unique and sequential number (this is useful on any invoice, whether you are VAT registered or not).If you are VAT registered, you will also need to include the following: The registration number issued by Companies House.Address where any legal documents can be posted.
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